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Timely Teams tips in the new era of video conferencing


“Can everyone see my screen?” “You’re still on mute!” “Is anyone else hearing an echo?” “Why am I the only one with my camera on?”

Video conferencing. Previously considered an alternative to in-person, on-site travel, it’s now become an essential tool for working Corona-style

No wonder why Teams is Microsoft’s fastest-growing application, currently downloaded at hundreds of thousands of companies all over the world.

Are you up-to-speed on how to use this technology to collaborate with co-workers and meet “face-to-face” with clients, albeit remotely? Looking for ways to get the most out of the platform?

We asked a group of Teams gurus how they maximize this platform’s ability to help them manage projects. Here were some of their tips.

Create sub-channels for projects and title them with a consistent identifier, like a job number. This not only helps you easily sort and reference, but it will also ensure that you can keep track of the time you spend on each project if you do job-cost accounting.

Turn on notifications in both Banner and Feed for any channel you need to stay updated on. This way you can be alerted or “pinged” whenever someone posts or shares an update for that channel . . .and ensure you don’t miss any important details.

Tag teammates to make sure they’re notified when you reach out on the platform. Simply use “@ [teammate name here] when you send a message.

Add ‘go-to’ project artifacts – like project schedule, estimate, brief, diagram, communications plan, status report, issue log, drafts, etc. to team/channel “files” for easy access and version control.

It looks like remote work and virtual conferencing will be the norm for a while. Share these tips with your team to make the transition a little easier…and more productive.



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